The Constitution of Pleiades Netball Club
1 Framework
1.1 Name
The Club shall be called Pleiades Netball Club (the Club)
1.2 Objectives
The objectives of the Club shall be:
· To play and enjoy netball
· To offer coaching and competitive opportunities in netball
· To improve and develop the netball skills and abilities of all members
· To provide a fair environment in which members are given equal opportunities
· To promote sportsmanship and friendship within the Club and in all the Club’s dealings
1.3 Membership
1.3.1 Persons interested in the objectives of the Club shall be eligible for membership. Regular payment of fees in full is required to become a member.
1.3.2 No applicant or member will receive less favourable treatment on the grounds of gender, marital status, social class, colour, race, ethnic origin, religious belief, sexual identity or disability, or will be disadvantaged by conditions or requirements which are not relevant to performance.
1.3.3 Members will be enrolled in one of the following categories:
· Full member
· Student member – participants 16+ in full time education
· Junior member – 16 years of age and under
1.3.4 Members who are unemployed or who are experiencing financial difficulty may, at the discretion of the committee, be entitled to a reduced subscription.
1.4 Affiliation
The Club and all its members shall be affiliated to England Netball.
1.5 Management
1.5.1 The Club shall be managed by a Committee composed of Officers;
· 1 Chairperson
· 1 Club Secretary
· 1 Treasurer
and Committee Members:
· 1 Coach
· 3 Fixtures Secretary
· 1 Umpiring Secretary
· Team Captains
· Juniors Coordinator
1.5.2 The Committee (Officers and Members) shall meet at appropriate intervals, approximately quarterly and act on behalf of the club members. These meetings will be called by the Chairman and convened by the Club Secretary. The committee may invite other members as they deem necessary.
1.5.3 Officers may meet and take decisions in the absence of other Committee members, as long as all three Officers are present.
1.5.4 Non-Committee posts shall be as follows;
· Equipment and Kit Registrar
· Social Secretary
· New members Secretary
1.5.5 The Committee Officers and Committee Members (apart from Team Captains) shall be elected at the AGM and shall hold office for 12 months from the date of the AGM at which they were elected. The officers shall retire annually but shall be eligible for re-appointment.
1.5.6 Team Captains will be voted by the team squads before the first match of the season. There will be a team captain for all 3 teams. If a Team Captain is unable to play for over 4 weeks due to injury they must stand down to allow a new captain to be voted in by the team squad.
2 Administration
2.1 Minutes of Committee meetings and General Meetings shall be taken and circulated to all Club members.
2.2 The Annual General Meeting (AGM) shall be held in every calendar year, normally at the end of the winter season and before the start of the summer season. All members shall be expected to attend.
2.3 Election of Committee Officers and Members
2.3.1 Election of Committee Officers, Members and non-Committee posts shall take place at the AGM.
2.3.2 Nomination forms for posts shall be distributed to all members at least 14 days before the AGM. Completed nomination forms will be accepted only if returned to the Club Secretary by the specified date and time.
2.3.3 Ballot forms shall be distributed to all members at least 7 days before the AGM. Completed ballot forms shall be accepted only if returned to the Chairperson
2.3.4 Any nominee who is not currently in post is considered to be ‘new’ for the purposes of election.
2.3.5 Should any Committee position become vacant during the year, the Committee shall decide how to fill the position.
2.4 Team Selection
2.4.1 Team squads will be selected and announced prior to the start of the winter season and will remain under continuous review throughout the year.
2.4.2 Squads will be selected at trials by the coach and two independent selectors, invited by the coach. Squads will be selected for 3 teams. A team and B teams for Surrey and Met and C team for Croydon and Croydon Monday Night League.
2.4.3 Selection of players shall be the responsibility of the Coach, in discussion with Team Captains. Every consideration is given to ability and skills, effort, attendance, consistency, fitness, discipline and confidence. Re-introduction after return from injury will also be considered.
2.4.4 Match selection will be announced at training on Wednesday evening for the following Saturday or Monday. Selection will also be posted on the website.
2.5 Activities
2.5.1 The Club shall normally consist of 3 teams, depending on the number of members, and shall enter teams into the Surrey Netball League, the Metropolitan Netball League, and the Croydon Netball League. The Club may also enter teams into a mature league, evening league and one or more summer leagues. From time to time the Club may enter tournaments or rallies.
2.5.2 Training sessions shall be held from 7.30pm to 9.30pm every Wednesday during the season.
2.7.3 The club may run ad hoc training sessions for non members.
2.6 Financial
2.6.1 Members shall pay fees (covering the year 1st September to 31st August) monthly by direct debit, or with special arrangement, by cheque to the Treasurer. Only fully paid up members will be considered for selection. Fees shall consist of a monthly payment plus a one off affiliation fee at the start of the season.
2.6.2 For new members – once monthly payments have started, players will be given access to the club’s website.
2.6.3 Annual fees and match fees are shown in Appendix A.
2.6.4 Any player who is pregnant, or has a long term injury of over 8 weeks should speak to the club treasurer to discuss continuation or suspension of membership fees.
2.6.5 All umpires must be paid at the current agreed club rate – see Appendix A.
2.6.6 The Committee shall have the right to amend fees at any time.
2.6.7 The Club’s financial year shall run from 1st May to 31st April.
2.6.8 The Club shall pay a qualified, full-time Coach, as shown in Appendix C. The Committee shall review this amount annually. If additional Coaches are used, reimbursement will be decided by the Committee.
2.6.9 The Committee may, at their discretion, decide to assist members with payment for relevant courses such as umpiring or coaching courses.
2.6.10 There will be a minimum of two signatories for the Club’s bank or building society account(s).
2.7 Introductory information, a club handbook, shall be produced to provide new members with details of the Club.
2.8 Each year players must complete a confidential ‘Player Information Form’ in order to comply with the Club’s ‘Duty of Care’ responsibilities. The completed questionnaires will only be used in an emergency. It is the player’s responsibility to notify the club of any changes to their personal information. Any changes should be notified to the club secretary.
2.9 Each year a ‘Risk Assessment Form’ must be completed, covering playing/training area, equipment, players, emergency points and safety information.
2.10 All contact information for players will be held on a password-access only website, to which all players will be given access once membership fees are paid. It is a player’s responsibility to update contact information if it should change during the year.
3 Rules
3.1 Attendance and Availability
3.1.1 Players are expected to attend all training sessions. Attendance will be taken into consideration in selection.
3.1.2 Players must arrive at training sessions in time to start promptly at 7.30pm.
3.1.3 Players are expected to be available to play or to be a substitute when required either for their own team’s matches or for other teams’ matches.
3.1.4 Players must arrive at matches at least 30 minutes before the starting time in order to do a thorough warm up.
3.1.5 When a player is not available for training, she must inform her Team Captain, a selector or another Club member.
3.1.6 When a player is not available for a match, either for her own team or another team, she must inform her Team Captain and Selectors as far in advance as possible. An availability schedule is available on the club website and can be updated by emailing the Club Secretary.
3.1.7 In the case of bad weather on the day of a training session, if players have not already been informed they must contact their Team Captain before 7pm to inquire if training will still take place.
3.2 Discipline
3.2.1 Players must show respect at all times towards other players, umpires, spectators and match officials.
3.2.2 All members must abide by the England Netball ‘Official Netball Rules’.
3.2.3 All members must sign and agree to a code of conduct.
3.2.4 The Committee (Officers and Members) shall have the power to take appropriate disciplinary action against any of the Club Members and shall have the authority to terminate the membership of any of the members guilty of conduct deemed to be to the detriment of the club
3.3 Kit
3.3.1 The Club kit must be worn at all matches. The kit is composed of;
· Cherry Red and white Kukri skirt/skort
· Cherry Red and white Kukri capped sleeve v neck t-shirt (vest optional in the summer)
· White thermal long sleeved t-shirt to wear under t-shirt
· Black tracksuit bottoms
· Maroon Kukri fleece (optional)
· Black wet top
· White socks
4 Amendments
4.1 This constitution may be amended when necessary by vote at a Committee meeting, provided that more than 75% of Committee positions are present and there is a 75% majority vote of those present.
5 Dissolution
5.1 A resolution to dissolve the Club can only be passed at an AGM of EGM through majority vote of the membership.
5.2 In the event of dissolution all funds will be shared equally between all paid up full members of the senior club. Any assets of the Club that remain will be donated to netball cause (to be agreed by the Officers in office at the time of dissolution)
Appendix A
Fees for the season September 2008 to August 2009
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Full Member fees - monthly
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£15.00
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Full Member fees (Concession) - monthly
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£12.00
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Full Member fees (Student or U18) - monthly
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£10.00
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Junior Member fees (U16) – per term
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£30.00
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Match fees:
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Surrey and Met League matches
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£2.00
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- Half match
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£1.00
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Croydon league matches
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£1.50
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Fee to qualified Coach
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£20 per hour
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Fee to unqualified Coach
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£15 per hour
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Umpiring payment
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£14 per match
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Tournaments
Tournament fees and associated umpiring costs (suggested £20) will be paid by those players taking part.